Information checked: .Provider links appear throughout this guide so you can verify current functionality and pricing.
Gym management software comparison
| Platform | Worth considering for | Notable areas advertised by provider |
|---|---|---|
| Ashbourne | UK gyms wanting membership and Direct Debit support | Memberships, payments, club dashboard, bookings, app and lead management |
| ClubRight | Independent UK clubs wanting an all-in-one system | Online joining, payments, member records, classes, app, website and access options |
| GymMaster | Facilities where access control and integration matter | Memberships, bookings, billing integrations, POS, apps, access control and website integration |
| ClubWise | Clubs wanting UK-focused payments and member management | Memberships, Direct Debit, bookings, reporting, access and FitSense app |
| Glofox | Boutique studios and growing multi-location operators | Scheduling, memberships, billing, branded app, CRM, reporting and multi-location tools |
| TeamUp | Group fitness businesses wanting member-scaled pricing | Scheduling, memberships, CRM, online booking, communications and reporting |
| Virtuagym | Operators combining membership management with coaching | Payments, scheduling, coaching, nutrition, community, apps and multi-club tools |
| Wodify | CrossFit, functional fitness and performance-led communities | Billing, scheduling, performance tracking, leaderboards, waivers and member app |
The table is a starting point, not a verdict. Ask each supplier to demonstrate your actual workflows using a realistic membership, booking and cancellation scenario.
What is gym management software?
Gym management software is a system used to administer members and day-to-day fitness operations. Depending on the platform and plan, it may manage:
- Member records and prospects
- Online joining and waivers
- Recurring payments and Direct Debits
- Classes, appointments and waiting lists
- Door or turnstile access
- Member communications
- Staff schedules and permissions
- Point of sale
- Reporting and multi-site operations
- Branded or standard member apps
- Website booking and joining journeys
Not every gym needs every feature. Extra complexity can make staff training and member journeys harder, so buy for real requirements rather than the longest feature list.
1. Ashbourne
Good shortlist candidate for: UK gyms wanting membership management alongside Direct Debit collection and operational support.
Ashbourne presents its platform around club management, member payments and engagement. Its official gym offering includes member administration, Direct Debit collection, a club dashboard, lead and prospect management, class booking and a member app.
Questions to ask Ashbourne
- Which payment and collection services are included in the quoted package?
- How are failed payments, freezes and cancellations handled?
- What booking and access-control integrations are supported?
- Can the online joining journey match the gym website branding?
- What data can be exported, and in which format?
Planning the public website around Ashbourne? Read our independent guide to connecting a gym website with Ashbourne.
Official information: Ashbourne official website(official site, opens in a new tab)
2. ClubRight
Good shortlist candidate for: Independent UK gyms and clubs seeking a broad, all-in-one platform with publicly explained package options.
ClubRight advertises member records, online joining, Direct Debit and card payments, class management, access-control options, a member app and website services. Its public pricing page should be checked for current package costs, limitations and add-ons.
Questions to ask ClubRight
- Which features are available in each plan?
- Are payment processing, app, access or website services additional?
- Can existing membership data and mandates be migrated?
- How does the system handle class credits and waiting lists?
- Can website conversions be measured in analytics?
Planning the public website around ClubRight? Read our independent guide to connecting a gym website with ClubRight.
Official information: ClubRight gym software(official site, opens in a new tab) and ClubRight pricing(official site, opens in a new tab)
3. GymMaster
Good shortlist candidate for: Gyms where 24-hour access, facility control and flexible website integration are important.
GymMaster advertises membership management, bookings, point of sale, billing integrations, mobile apps and access control. Its website integration tools are designed to support online joining, bookings and timetables, including timetable information managed from the main system.
Questions to ask GymMaster
- Which access-control hardware works in the UK?
- What happens if internet access fails at the facility?
- Which UK payment providers and accounting tools are supported?
- Can booking widgets inherit website styling and remain accessible?
- What implementation and hardware support is available?
Planning the public website around GymMaster? Read our independent guide to connecting a gym website with GymMaster.
Official information: GymMaster(official site, opens in a new tab) and GymMaster website integration(official site, opens in a new tab)
4. ClubWise
Good shortlist candidate for: UK clubs wanting membership, collection, booking and engagement tools from a provider with UK payment operations.
ClubWise advertises membership and club management, payments, bookings, reporting, access tools and its FitSense member app. The provider states that its UK Direct Debit collection service is FCA regulated; confirm how that service applies to your contract and business.
Questions to ask ClubWise
- What is included in club management versus optional modules?
- How are Direct Debit collections, arrears and member communications managed?
- Which access systems and finance tools integrate?
- Can prospects join or book directly from an existing website?
- What onboarding and data migration support is included?
Official information: ClubWise software(official site, opens in a new tab)
5. Glofox
Good shortlist candidate for: Boutique fitness businesses and operators planning a polished app experience or multiple locations.
Glofox advertises scheduling and booking, memberships, billing, branded apps, CRM and marketing tools, reporting, access and check-in, staff management and multi-location capabilities.
Questions to ask Glofox
- Is a branded app necessary for your member base, and what does it cost?
- How are UK payments, taxes and refunds handled?
- Can the website booking flow be embedded without slowing the page?
- Which marketing features replace or integrate with existing tools?
- How does reporting work across several locations?
Official information: Glofox features(official site, opens in a new tab)
6. TeamUp
Good shortlist candidate for: Group fitness, martial arts and class-led businesses that want clear operational tools and pricing linked to active customers.
TeamUp positions its software around memberships, CRM, scheduling, online booking, communications and reporting. Its public pricing model scales by active customer count, but the current tiers and included features should always be checked directly.
Questions to ask TeamUp
- How does the active-customer definition affect monthly cost?
- Can customers manage household or family bookings?
- Are waiting lists, packs, recurring memberships and appointments supported as needed?
- Which UK payment processors and integrations are available?
- Can booking pages be embedded accessibly in the existing website?
Official information: TeamUp gym management software(official site, opens in a new tab), TeamUp features(official site, opens in a new tab) and TeamUp pricing(official site, opens in a new tab)
Today’s classes
- 07:00 StrengthBook
- 12:15 Spin2 spaces left
- 18:00 HIITJoin waiting list
- 19:00 YogaBooked ✓
7. Virtuagym
Good shortlist candidate for: Fitness businesses combining club administration with training, coaching, nutrition or community features.
Virtuagym advertises membership management, payments, scheduling, coaching, nutrition, community features, apps and multi-club functionality. That breadth may suit an integrated service but should be evaluated against staff workflow and member adoption.
Questions to ask Virtuagym
- Which modules are essential and which are optional?
- Can coaching and nutrition features be used appropriately within staff qualifications?
- How are UK recurring payments supported?
- What does the branded app package include?
- Can member and operational data be exported if the gym changes provider?
Official information: Virtuagym gym software(official site, opens in a new tab)
8. Wodify
Good shortlist candidate for: CrossFit affiliates, functional fitness gyms, martial arts businesses and communities where performance tracking matters.
Wodify advertises membership management, scheduling, billing, performance tracking, leaderboards, waivers and member-app functionality. Its performance-led features may be valuable for some communities and unnecessary for conventional open-gym models.
Questions to ask Wodify
- Do performance features match how members actually train?
- Which payment options and fees apply to a UK business?
- How does online joining connect to the public website?
- Can waivers and consent records be configured for UK requirements?
- What migration support is available from the current platform?
Official information: Wodify(official site, opens in a new tab) and Wodify pricing(official site, opens in a new tab)
How to choose gym management software
1. Document essential workflows
Write down how a prospect joins, pays, books, enters, freezes, upgrades and cancels. Include staff actions and exceptions. Ask suppliers to demonstrate these processes rather than delivering a generic sales presentation.
2. Separate must-haves from nice-to-haves
An independent 24-hour gym may require reliable access control and Direct Debit management. A class studio may prioritise waiting lists, packs and instructor schedules. A coaching business may value programme delivery.
3. Calculate total cost
Include:
- Subscription fees
- Setup and data migration
- Payment and collection charges
- Hardware and installation
- Branded app fees
- Website or integration work
- Staff training
- Support levels
- Contract and exit costs
A lower monthly headline can become more expensive once essential modules and processing costs are included. If website work is part of the budget, see gym website costs.
4. Test the member experience
Complete the journey on a real phone. Try joining, paying, booking, cancelling a class, joining a waiting list and resetting a password. Count unnecessary screens and check whether the experience is clear and accessible.
5. Investigate data and security
Ask where data is hosted, how access is controlled, how backups and incidents are handled, and which parties process personal data. Review the supplier’s current privacy, security and contractual documentation with an appropriate adviser.
6. Check support and implementation
Establish who configures the system, cleans the data, trains staff and troubleshoots launch. Ask about UK support hours, response targets and emergency help for access or payment issues.
7. Plan the exit before signing
Confirm the contract term, notice period, data export process and format. Understand what happens to payment mandates, member apps, door access and historical reporting when the agreement ends.
Gym software demo checklist
Ask every shortlisted supplier to show:
Use the same checklist for every demo. That makes comparisons much more meaningful.
Website integration questions
Gym software and the public website should feel like one journey even when they are separate systems.
Check whether the platform provides:
- Direct links to specific memberships or passes
- Embeddable booking and timetable tools
- Accessible, mobile-friendly forms
- Custom domains or consistent branding
- Analytics and conversion tracking support
- Fast loading without intrusive scripts
- Confirmation pages that can be measured
- Clear privacy and cookie behaviour
Avoid copying live prices or timetables manually in several places. Decide which system is the source of truth and design the website around it.
For the wider website plan, see gym website design, essential gym website features and gym website redesign.
- 1Website landing page
- 2Membership selection
- 3Secure payment
- 4Confirmation
- 5Member app
Choosing a platform and want the website built around it?
Which gym software is best for each business type?
These are sensible starting points for a shortlist, not definitive recommendations:
- Independent UK gym: Compare Ashbourne, ClubRight, ClubWise and GymMaster against payments, support and access needs.
- Class-led studio: Compare TeamUp, Glofox and ClubRight for scheduling, packs and member experience.
- 24-hour facility: Start with GymMaster and other providers able to demonstrate dependable access-control workflows.
- CrossFit or performance community: Review Wodify alongside alternatives offering performance tracking.
- Coaching-led fitness business: Consider Virtuagym where programme, nutrition and community modules are relevant.
- Growing multi-site operator: Ask Glofox, Virtuagym and other shortlisted providers to demonstrate consolidated reporting and permissions. The public website needs planning too — see multi-location gym website design.
The best answer changes with existing hardware, payment arrangements, staff capability and contract terms. Once the system is chosen, our guides to SEO for gyms and how to get more gym members cover the next steps.
Need a gym website that works with your chosen platform?
Gee Web Design creates websites for UK health, fitness and wellness businesses. We can plan the public customer journey around the selected booking or membership system, subject to its integration options. We do not supply, own or endorse any of the platforms listed here.
Explore gym website design, view website pricing or contact Gee Web Design.
Website packages currently start at £495 for the Solo Professional Website, suited to an individual fitness professional, and £995 for the Business Growth Website — the usual starting point for a professional gym website. Custom Booking or Membership Websites with complex requirements are quoted individually.
A website that fits the software you choose
Tell us which platform you use or are considering, and we’ll plan the joining and booking journey around its integration options.
Frequently asked questions
What is the best gym management software in the UK?
There is no universally best option. Ashbourne, ClubRight, GymMaster, ClubWise, Glofox, TeamUp, Virtuagym and Wodify are useful platforms to compare, depending on payments, classes, access, coaching and scale.
How much does gym management software cost?
Pricing varies by platform, member count, sites, modules, payments, hardware and support. Compare total cost over the proposed contract rather than the advertised monthly fee alone.
Does gym software collect Direct Debit payments?
Several platforms support or facilitate recurring payment and Direct Debit workflows, but arrangements, regulation, fees and responsibilities differ. Confirm the exact service with the provider.
Can gym software connect to my website?
Most established platforms provide links, hosted pages, widgets, APIs or integration options. The quality and flexibility differ, so test the full joining and booking journey before choosing.
Can I move member data from my current system?
Often, but migration quality depends on the source data and both providers. Confirm supported fields, payment mandates, waivers, historical records, responsibilities and validation before signing.
Do I need a branded gym app?
Not always. A branded app can support recognition and engagement, but members mainly need a reliable, simple way to book, pay and manage their account. Validate likely adoption before paying extra.
What should a small gym prioritise?
Prioritise reliable payments, simple membership administration, usable bookings where needed, responsive support, suitable integrations and easy data export. Avoid paying for complexity the team will not use.
Editorial methodology and disclosure
Written by Gee Web Design, a UK web design studio focused on health, beauty, fitness and wellness businesses. Last reviewed: .
This comparison uses features described on the providers’ official websites. It is an editorial shortlist, not a hands-on product review or a guarantee of suitability. Gee Web Design has not assigned star ratings or claimed that one product is objectively best. Confirm current features, pricing, contracts, security and integrations directly with each provider. If any commercial relationship is introduced later, disclose it prominently on this page.
More resources for gym owners
SEO for Gyms
Help local people find the gym once your joining journey is in place.
How to Get More Gym Members
Offers, trials, follow-up and retention — the growth plan around your software.
25 Gym Marketing Ideas
Campaign and partnership ideas that send prospects to your booking pages.
Gym Website Redesign
Planning a new site around your chosen platform without losing existing SEO.
Ready to plan the website itself? See our gym website design service.